User Guide

What StatLedgr does

StatLedgr prepares a client’s year-end financial statements from its trial balance. You encode the trial balance, book the adjusting entries, and StatLedgr computes the worksheet and assembles a complete FS package — cover page, Statement of Management’s Responsibility, compilation report, the four statements and the notes — ready to print and sign.

The flow of the figures

How your work is organized

• Firm — your CPA practice. Billing, the team and the templates belong to the firm.
• Company — a client of the firm.
• Fiscal year — one year of one company, paid for by the firm in Billing. The trial balance, entries, tax computation, notes and statements all belong to a fiscal year.

Nothing on the statements is typed in by hand: change a figure in the trial balance or an entry and every report follows.

Signing up and signing in

Creating an account

On the sign-in page click Create an account, then pick one:

Then fill in Full name, Email address, Password and Confirm password, and click Create account. Passwords need at least 8 characters, an uppercase letter and a number.

If your firm has email turned on, you’ll be asked to confirm your email first: open the link sent to your inbox (it expires in 24 hours). Didn’t get it? Click Resend confirmation email.

Signing in

Enter your Email and Password and click Sign in. You land on the Dashboard — or on a firm picker if you belong to several firms. Your session lasts up to 10 hours.

Forgot your password?

• Click Forgot password? on the sign-in page. If email is turned on, enter your address and click Email me a reset link; the link is valid for 1 hour. Choose a new password on the page it opens.
• Otherwise — or anytime — ask your firm’s Owner or an Admin to issue you a temporary password from the Team page. Sign in with it and you’ll be asked to set your own before anything else.

Firms and roles

Firm roles

Staff only see the companies an Owner or Admin assigned to them — all at once from Team → Companies, or one company at a time in Company Setup → Company Access. Owners and Admins always see every company.

Belonging to several firms

One account can work in several firms. After signing in you choose which firm to work in; the sidebar shows the current firm under your name, with Switch firm to change (or Add firm if you have only one). From the firm picker you can also Join a firm with a new code or Create a firm of your own. Everything you see is always for the current firm only.

Finding your way around

The sidebar

At the top: your name, the notification bell and the current firm. Sign out is at the bottom.

The “Working on” bar

Across the top of every work page is the WORKING ON bar with two dropdowns: the company and the fiscal year. Every Bookkeeping and Reporting page shows the company and year chosen here. Years that aren’t open show their status in the list, e.g. “2025 (approved)”. Your choice is remembered as you move between pages.

At the right of the bar is the review bar: the year’s status chip and buttons such as Submit for review — see Reviews.

Notifications

The bell next to your name shows a red count of unread notifications — reviews, team changes, billing, support replies, and (for the Owner) activity across the firm. Click it to see the latest; click an item to open the page it’s about. View all notifications opens the full list with category tabs and an Unread only filter. Notifications are kept for 90 days.

The Free Trial banner

A firm on the Free Trial sees a banner: “Free Trial — every feature until …”. The trial includes every statement and the FS package for one company, but printouts are watermarked TRIAL and nothing can be exported; when the trial ends, records become view-only until the Owner chooses a paid plan. See Billing.

Before you start

This walkthrough takes one client from nothing to a printed, signed-ready FS package. Each stage ends with a checkpoint — what you should see before moving on. The module sections in Part 3 explain every page in full.

Make sure, once per firm:

• The firm has a paid plan and an active fiscal year for the year you’re preparing (Owner → Billing). On the Free Trial everything works for one company, but printouts are watermarked TRIAL.
• The firm’s CPAs are in Firm Signatories (Company Setup; Owner/Admin), with their CPA certificate, PRC-BOA, BIR accreditation and PTR details — they print on the compilation report.
• Print Settings are set (paper size, margins, font, which front pages to print).
• The firm templates are ready (Owner/Admin): the Chart of Accounts library (the standard Easy Worksheet chart is there from the start), the Notes to FS templates and the Accounting Policies (+ Add default policies).

Stage 1 — Set up the client

1. Create the company

1. Owner/Admin: open Company Setup and click + New Company.
2. Under IDENTITY, enter the Registered Name (and Trade Name if any), choose the Business Type (Sole Proprietorship, Partnership or Corporation) and the Reporting Framework.
3. Under BIR / TAX, enter the TIN, RDO Code and VAT Type.
4. Fill in CONTACT and the Fiscal Year End (MM-DD) — 12-31 for a calendar year.
5. Click Create Company.

2. Add the officers and grant access

1. Reopen the company from the list. Under COMPANY OFFICERS, add the people who sign the Statement of Management’s Responsibility: the Proprietor; the Managing partner; or the Chairman, President and Treasurer of a corporation.
2. Owner/Admin: give the Staff who’ll work on this client access. The quickest way is Team → Companies (N) on the member’s row → tick this company → Save. Or, here under COMPANY ACCESS, pick the member and click + Grant access.
3. Optional: under CASH FLOW DISCLOSURES, pick the interest payable/expense and receivable/income accounts so the cash flow can show interest paid and received.
4. Check FISCAL YEARS — the fiscal year should already be listed as OPEN.

3. Review the chart of accounts

1. Open Chart of Accounts. The company was seeded from the firm’s library, filtered to its business type (e.g. a sole proprietor gets “<Proprietor>, Capital” and Personal Drawing; a corporation gets Capital Stock and Retained Earnings).
2. Add any client-specific account with + New Account.
3. Make sure the cash accounts are ticked Cash / cash equivalent, and that every depreciable PPE account has its Accum. Dep. Account, Dep. Expense Account and Useful Life.

Stage 2 — Encode the books

In the “Working on” bar, choose the company and the year. Then open Trial Balance.

4. Beginning balances

• The client was in StatLedgr last year: click Carry forward beginning balances. Last year’s closing balances (after its adjustments, with its net income and drawings closed into retained earnings or capital) fill in the blanks.
• First year in StatLedgr: type each account’s beginning debit or credit from last year’s audited or filed balance sheet. Use the Add account — type a number or title… row at the bottom to add accounts.

5. Current year transactions

Enter the year’s activity per account in the Current Year Transactions columns — either by typing, or with Import CSV from the client’s bookkeeping export (columns: account, debit, credit — or code, title, debit, credit).

6. Save

Watch the Totals row: both column groups must balance (an out-of-balance group turns red). Then click Upload — this is the save button.

Stage 3 — Adjust and compute

7. Adjusting entries

1. Open Journal Entries and click + New Entry.
2. Enter the Description, date and type (Accrual, Deferral, Reclassification…), then the lines — one debit or credit per line. The footer must read Balanced.
3. Click Save Draft. It gets the next number (AJE-001, AJE-002…).
4. Open the entry and click Post. Only posted entries reach the worksheet and the statements; drafts are ignored.

Don’t enter depreciation or income tax here — the next two steps book those for you.

8. Depreciation

1. Open PPE Schedule. Every PPE account linked to an accumulated depreciation account is listed, with its beginning cost and accumulated depreciation from the trial balance.
2. Click an asset to expand it, and record the year’s additions and disposals (with the accumulated depreciation retired) — these save immediately.
3. Type each asset’s depreciation for the year in the Depreciation column, then click Save Depreciation.

StatLedgr books it all as one posted entry, AJE-DEP.

9. Ending inventory (trading or manufacturing clients)

On the Worksheet, type the physical count in the inventory account’s count… cell. StatLedgr books the entry (AJE-INV-…) for you.

10. Income tax

1. Open Tax Calculator. Sales, cost of sales and deductions are read from the books (marked FROM BOOKS).
2. Choose the regime (sole proprietors: graduated or 8%; partnerships and corporations: 1702-RT), tick the OSD if elected, and enter the typed lines (other income not subject to final tax, special deductions).
3. If the client has losses to carry over, prepare the NOLCO tab first and save it — its applied total replaces the NOLCO line.
4. Enter the tax credits / payments (quarterly payments, Form 2307 and 2316 credits…) and pick the account each is Held in.
5. Check the AJE-TAX preview and click Save & book AJE-TAX.
6. On the Taxes & Licenses (RR 15-2010) tab, fill in the supplementary information and click Save and include in the FS.

11. Review the worksheet

Open Worksheet and scan the columns: UTB → Adjustments → ATB → Manufacturing Cost / OCI / Income Statement / Balance Sheet. If an account lands in the wrong column for this year, change its small column dropdown. The banner under the grid shows the net income (or loss) before tax.

Stage 4 — Notes and policies

12. Accounting policies

Open Acctg. Policies. Each policy shows whether it prints this year (by framework, business type and accounts with amounts). Reword any policy for this client and Save. If a banner says the policies won’t print, the Summary of Significant Accounting Policies note is missing — an Owner or Admin clicks Add it to Notes to FS.

13. Notes to FS

1. Open Notes to FS. If the client was here last year, click Carry forward from YYYY to bring in last year’s wording, custom notes and order.
2. Go through each note: fill in the bracketed blanks (e.g. in General Information), reword where needed and Save.
3. Add client-only notes with + Custom Note.
4. Link each note to its accounts (+ Link an account…) so the note number shows on the statements and the schedule prints under the note.
5. Drag the notes into the order you want — they’re numbered by position.

Stage 5 — Check everything ties

14. Read the statements

Open Financial Reports and go through Balance Sheet, Income Statement, Changes in Equity and Cash Flow. On the Cash Flow tab, if there is an unreconciled difference, add the items the books can’t derive (e.g. disposal proceeds, loan drawdowns) with Add custom line until it reaches zero.

15. Clear the Dashboard balance checks

Go back to the Dashboard. The company card should read “Balances check out”. Otherwise each row tells you what’s off and links to where to fix it: trial balance or entries out of balance, balance sheet, PPE schedule vs the books, beginning balances vs last year’s closing, or the cash flow. See Dashboard for each check.

Stage 6 — Review and approve

16. Submit

In the review bar, click Submit for review, add a Note for the reviewer if useful, and click Submit. The year locks for editing.

17. Approve (Owner/Admin)

The reviewer gets a notification and finds the year under Reviews → Awaiting review. Click Review, check the statements, then Approve — or Request changes with a note, which sends the year back to Open for the preparer to fix and resubmit.

Stage 7 — Print the FS package

1. Open Financial Reports and click Export All — FS Package.
2. In the setup bar, set the report date, choose the Signatory CPA…, and enter the external auditor if the statements are audited (leave blank for unaudited).
3. For a PFRS for SMEs client whose only equity changes are profit or loss and dividends, you may tick Statement of Income and Retained Earnings.
4. Scroll through the package: Cover → SMR → Compilation report → Statement of Financial Position → Statement of Income → Changes in Equity → Cash Flows → Notes. Clear any ⚠ warnings (missing officers, no signatory selected).
5. Owner/Admin: to change the wording of the cover, SMR or compilation report, click Edit text above it, edit (using placeholders like {company} and {periodEnd}) and Save text.
6. Click Print / Save as PDF. In the browser’s print dialog leave Margins on Default, untick Headers and footers, and choose your printer or Save as PDF.

Stage 8 — Close the year

1. Owner/Admin: in Company Setup → Fiscal Years, click Close on the year.
2. After the statements are signed and filed, click Finalize — this is permanent.
3. Next year: once the fiscal year is active, choose the new year and start again at Stage 2 with Carry forward beginning balances and, in Notes to FS, Carry forward from YYYY. Your firm wording on the FS package front pages carries over too.

Dashboard

Sidebar → Overview → Dashboard. Your home page: one card per client company (up to 10, by name) that you have access to in the current firm.

A company card, top to bottom

• The company name (and trade name) — click it to open the company in Company Setup.
• The latest year, “FY 2026”, with its status chip (OPEN, UNDER REVIEW, APPROVED, CLOSED, FINALIZED), or “No fiscal year yet”.
• Status rows — ✓ done, ! needs attention, ○ not started — each linking to the page that fixes it:
  • “Trial balance encoded” / “Trial balance not started”
  • The balance checks (below)
  • “N draft entries pending” / “No draft entries”
  • “Tax computed” / “Tax not yet computed” / “Tax out of date — open and save again”
• A footer link with the number of fiscal years, to Company Setup.

Balance checks

Once a trial balance is encoded, StatLedgr checks that the figures agree. When they do, the card reads “Balances check out”. Otherwise it lists each problem (hover for details). Earlier years that aren’t finalized are checked too — their rows start with “FY 2025 · ”.

Company Setup

Sidebar → Setup → Company Setup. One long page: the company list (with + New Company), then Firm Signatories, then Print Settings. Clicking a company opens its editor in a panel on the right.

Adding or editing a company

Owner/Admin: click + New Company (or a company in the list) and fill in. Staff can open and update the companies assigned to them, but can’t add companies.

Click Create Company (or Save Changes). A new company starts with the firm’s chart of accounts for its business type.

More sections for an existing company

Fiscal year actions

Close, Reopen, Finalize and delete are for the firm Owner and Admins only — Staff see just Submit for review.

Deactivating a company

Deactivate at the bottom of the editor hides the company from every picker; its data is kept.

Firm Signatories (Owner/Admin)

The firm’s signing CPAs, encoded once and selectable on any client’s FS package. For each, enter Name, Title (default CPA), CPA Certificate / Reg. No., TIN, PRC-BOA Accred. No. and its validity date, BIR Accred. No. and its validity date, and PTR No., date and place issued. Click + Add. Use Edit, Deactivate / Reactivate or × to maintain the list. Staff see the list but can’t change it.

Print Settings (Owner/Admin)

How every printout looks — the FS package and the statements — for all the firm’s companies:

Click Save print settings; Reset to defaults goes back to A4, 1-inch margins, Arial 10 pt.

Chart of Accounts

Sidebar → Setup → Chart of Accounts. The accounts of the company in the “Working on” bar. Owners and Admins also get a Template Library tab — the firm’s master chart.

Company Accounts tab

Accounts are grouped by classification (Assets, Liabilities, Equity, Revenue, Cost of Goods Manufactured, Expenses, Other Comprehensive Income). Each row shows the code, title, sub-class and chips such as CASH, PPE · 5y, INVENTORY, CF: INVESTING, NON-CASH and INACTIVE. Use the filter bar to search by code or title, classification, sub-class, normal balance or status.

Buttons at the right:

• Seed from firm template — adds the library accounts this company doesn’t have yet (for its business type).
• Save as firm template (Owner/Admin) — saves this company’s chart into the firm library; templates with matching codes are updated.
• + New Account.

Account fields

Click Create Account or Save Changes.

Template Library (Owner/Admin)

The firm’s master chart, shared by every company — new companies are seeded from it. It starts with the standard Easy Worksheet chart. + New Template Account takes the same fields as a company account, plus SEEDING RULES:

• Applies to — tick Sole Proprietorship, Partnership and/or Corporation to seed the account only into those companies (leave all unticked for every company). Equity is the usual case: Capital Stock for corporations, Personal Drawing for sole proprietorships.
• For PPE templates: the accumulated depreciation account, useful life and depreciation expense account that seeded companies start with.

Deleting a template doesn’t affect companies that already seeded from it.

Trial Balance

Sidebar → Bookkeeping → Trial Balance. Each account’s beginning balance and its activity for the year. The worksheet’s unadjusted trial balance is beginning + transactions.

The grid

Columns: Account | Beginning Balances (Debit, Credit) | Current Year Transactions (Debit, Credit). Typing a debit clears that row’s credit in the same group, and vice versa. Add an account with the last row, Add account — type a number or title…; remove one with ×. The Totals row turns red for a group that doesn’t balance.

Saving

Click Upload — this saves the grid. Both groups must balance first (“Total debits and credits must be equal before loading”).

Importing a CSV file

1. Export the client’s trial balance to a .csv file with either 3 columns — account (code or title), debit, credit — or 4 columns — code, title, debit, credit. A header row is fine; amounts like 1,234.56, ₱1,234.56 or (500.00) are understood.
2. Click Import CSV and choose the file.
3. StatLedgr matches each row to an account (by code, then title) and puts the amounts in Current Year Transactions. Rows it couldn’t match are listed (“Row N: no account matches …”) — add those accounts in the Chart of Accounts and import again, or type them in.
4. Review the figures, then click Upload. Nothing is saved until you do.

Carrying forward beginning balances

When the company’s previous year is in StatLedgr, its closing balances become this year’s beginning balances:

Last year’s closing is its beginning + transactions + posted adjustments (depreciation and tax included). Balance-sheet accounts carry over; revenue, expense, cost and OCI accounts start at zero, with last year’s net income or loss — and any drawings — closed into Retained Earnings (or the owner’s capital for a sole proprietorship). Transactions are never touched.

Journal Entries

Sidebar → Bookkeeping → Journal Entries. The year’s adjusting entries, one card per entry: reference · description · type · date · amount · status.

Statuses

Creating an entry

1. Click + New Entry.
2. Enter the Description, the date and the type — Accrual, Deferral, Depreciation, Inventory, Reclassification or Other.
3. Fill in the lines: an account and either a debit or a credit on each. + Add line adds more.
4. When the footer reads Balanced, click Save Draft. The reference (AJE-001, AJE-002…) is assigned automatically and never reused.
5. Click the card to expand it, check the lines, and click Post.

Correcting a posted entry

Expand it and click Reverse. StatLedgr creates and posts a reversing entry (e.g. AJE-003-R, dated today, debits and credits swapped) and marks the original REVERSED. Then enter the correct entry.

System entries

Some entries are booked by StatLedgr and can only be changed where they come from:

PPE Schedule

Sidebar → Bookkeeping → PPE Schedule. The PPE lapsing schedule. Every account with an accumulated depreciation account linked in the Chart of Accounts is listed.

Columns

Asset | Life (yrs) | Beg. Cost | Additions | Disposals | End Cost | Beg. Accum. | Depreciation | Retired | End Accum. | Net Book Value. Beginning figures come from the trial balance’s beginning balances; End Cost = beginning + additions − disposals; End Accum. = beginning + depreciation − retired.

Recording additions and disposals

1. Click an asset row to expand it.
2. In the add form, choose Addition or Disposal, the date, an optional description and the Cost. For a disposal, also enter the Accum. retired.
3. Click Add — it saves immediately. × removes a movement.

Booking depreciation

1. Type each asset’s depreciation for the year in the Depreciation column. StatLedgr doesn’t calculate it — Life (yrs) is for reference.
2. Click Save Depreciation.

StatLedgr rebuilds one posted entry, AJE-DEP, dated the year end: debit each depreciation expense account, credit each accumulated depreciation account. If the client’s books already include depreciation for an asset, expand it and tick Schedule only (books already carry depreciation) to leave it out of AJE-DEP.

Tax Calculator

Sidebar → Bookkeeping → Tax Calculator. Computes the year’s income tax under the TRAIN/CREATE rules (2018 onwards), laid out like the BIR return, and books it. Three tabs: Income Tax, NOLCO and Taxes & Licenses (RR 15-2010).

Income Tax — choosing the regime

The regime depends on the business type set in Company Setup:

What comes from the books, and what you type

Lines marked FROM BOOKS are read from the adjusted trial balance and can’t be edited — expand “From N trial balance accounts” to see which. These include sales, returns and discounts, cost of sales, itemized deductions, compensation income (individuals) and total assets (corporations). You type:

• Other taxable income not subjected to final tax (the hint shows the other income in the books).
• Special allowable itemized deductions; non-taxable compensation (individuals); a partner’s share in a GPP’s income.
• NOLCO — unless the NOLCO tab is saved, in which case it’s filled in from there.
• Land excluded from total assets (corporations; defaults to the land accounts).

Options:

• Optional Standard Deduction (OSD) — 40% of sales (individuals) or of gross income (corporations), in place of itemized deductions and NOLCO.
• MCIT applies this year (corporations) — untick for the first three years after operations began.
• Recognize the excess MCIT as a deferred tax asset — shown when MCIT exceeds the regular tax.

Corporate rates follow the fiscal year dates: 30% before July 2020; then 25%, or 20% for a small corporation (the hint shows the ₱5M taxable income and ₱100M assets tests); MCIT 2% (1% from July 2020 to June 2023), weighted by month when a year spans a rate change. The tax due is the higher of RCIT and MCIT. All figures are in whole pesos, like the return.

Tax credits and payments

Enter one amount per line as on the return — prior year’s excess credits, quarterly payments, creditable tax withheld (Forms 2307, 2316), and so on. For each amount, choose the asset account it is Held in (e.g. Prepaid Tax, Creditable Withholding Tax). The summary shows the total tax due, less the credits, and the Income tax payable (or overpayment).

Booking AJE-TAX

1. Under Accounts and the entry this will book, check the Income tax expense account and Income tax payable account (and the deferred tax asset account, if used).
2. Review the AJE-TAX preview: debit income tax expense, credit income tax payable; then the credits applied against the payable.
3. Click Save & book AJE-TAX.

NOLCO tab

The net operating loss carry-over schedule (RR 25-2020). Click + Add loss for each year the company had a loss it can still use: Year incurred, Amount of loss, Applied in previous years and Applied this year; StatLedgr shows what expired, what’s unapplied and the year it is available until (3 years; 5 years for 2020 and 2021 losses). Last year’s schedule can be brought in with Start from YYYY’s schedule. Click Save schedule, then re-save the Income Tax tab so it uses the new NOLCO. Saving also makes the NOLCO note print in the FS package.

Taxes & Licenses (RR 15-2010) tab

The supplementary information on taxes required by RR 15-2010, printed as a note to the FS: (a) output VAT, (b) input VAT, (c) imports, (d) excise taxes, (e) documentary stamp tax, (f) all other taxes, licenses and permit fees, (g) withholding taxes, (h) deficiency tax assessments and (i) tax cases. Figures marked FROM BOOKS come from the books; items left empty print as “None”. A non-VAT company prints a statement instead of VAT figures. Click Save and include in the FS.

Worksheet

Sidebar → Bookkeeping → Worksheet. The year’s worksheet, recomputed each time you open it.

Columns

Account Title, then a Debit/Credit pair for each: Unadjusted Trial Balance (beginning + transactions), Adjustments (posted entries), Adjusted Trial Balance, Manufacturing Cost, Other Comprehensive Income, Income Statement and Balance Sheet. The footer shows the subtotals, cost of goods manufactured, the net income (or loss) before tax and the totals.

Moving an account to another column

Each row has a small dropdown — auto · BS, IS, BS, MC, OCI. Choosing a column overrides it for this year only (shown with a gold border). Otherwise the account’s default column from the Chart of Accounts is used, or its classification.

Ending inventory

For inventory accounts, type the physical count in the count… cell (Income Statement credit for trading, Manufacturing Cost credit for manufacturing) and press Enter. StatLedgr books the AJE-INV entry against the account’s offset account. Clear the cell to remove it.

Other tools

• Find account… — jump to an account’s row.
• Export CSV — download the worksheet (paid plans).

Notes to FS

Sidebar → Reporting → Notes to FS. Manages the numbered notes to the financial statements for the company and year in the “Working on” bar. The page has two tabs: Company Notes (the notes of this company and year) and Template Library (the firm’s shared notes). The Template Library tab is shown only to the firm Owner and Admins — Staff see the company notes only.

Company Notes — what you see

A list of notes on the left and an editor on the right. Each row in the list shows a drag handle (⠿), a round badge with the note number, the title and a chip saying where the text comes from:

Editing a note

1. Click a note in the list. The editor shows its title, its Linked accounts and its text.
2. Change the title or the text. The toolbar has paragraph styles (Normal text, Heading, Subheading), font and size, bold/italic/underline/strikethrough, alignment, bulleted and numbered lists, Clear formatting, undo and redo.
3. Click Save. For a template note you’ll see “Note N saved for this company and fiscal year — the firm template is unchanged.”

Rewording a template note only affects this company and this year; the template and other companies stay as they are. To undo your changes, click Revert to template.

Linked accounts and schedules

Link a note to the accounts it explains with + Link an account from the Chart of Accounts…. The note number then appears in the Notes column beside those accounts on the statements, and the FS package prints a schedule under the note, computed from the books when you print:

• PPE assets — three small tables: Cost (Beginning / Additions / Disposals / Ending), Accumulated depreciation (Beginning / Depreciation / Disposals / Ending) and Net book value.
• The Income Tax Payable account used in the Tax Calculator — income tax due for the year, less each tax credit and payment, ending in “Income tax payable” or “Excess tax credits, carried over”.
• Any other account — current year vs prior year for each linked account with an amount, plus a total.

An account can be on only one note per year — picking one already on another note shows “(moves from Note N)”. Links on a template-based note apply to this company in every year. Click ✕ on a chip to unlink it.

Custom notes

Click + Custom Note at the bottom of the list. A custom note needs both a title and some text before it can be saved. A saved custom note can be removed with Delete (it asks you to confirm; this can’t be undone).

Order and numbering

Notes are numbered 1, 2, 3… by their position in the list. Drag a note (or select it and press Alt+↑ / Alt+↓) to move it; the new numbers carry through to the statements and the FS package. The order is saved for this year only. Reset to the default order puts the notes back in the template order.

Carrying forward from last year

When last year has reworded notes, custom notes or its own note order that this year doesn’t have yet, a banner appears at the top of the list with a Carry forward from YYYY button. It copies only what this year is missing (with the accounts linked to custom notes) and never overwrites anything already here.

Assembled notes

Three notes have no text of their own — clicking them shows where their content comes from:

You can still drag these in the list to change their number.

Template Library (Owner/Admin)

Templates are shared by every company in the firm. Under the template list:

• + New Template — enter a Default position, a Title, the year it is Effective from, optional linked accounts from the firm’s CoA library, and the text; then Create Template.
• Quick-add buttons for standard notes: + General Information (Note 1) (with bracketed blanks you fill in per company), + Supplementary Information (RR 15-2010), + Net Operating Loss Carry-Over (NOLCO) and + Summary of Significant Accounting Policies. Each button disappears once its note exists.

Selecting a template shows its details:

• Title and Default position — save when you click away. Companies that reordered their notes keep their own order.
• Linked accounts — new companies start with these links; existing companies keep their own. Click Save linked accounts.
• Version history — each version reads “vN · applies from YYYY”.
• Deactivate / Reactivate, and Delete (only while no company has reworded it).

When notes are read-only

In any year that isn’t Open (under review, approved, closed or finalized) the notes are read-only and the editor says so.

Accounting Policies

Sidebar → Reporting → Acctg. Policies. Works like Notes to FS — tabs Company Policies and Template Library (Owner/Admin), firm templates with versions, per-company rewording, Revert to template and carry forward — with these differences:

• Policies have no note numbers, no linked accounts and no custom policies. A policy’s position is only its order on the page.
• Policies reach the FS package through one note in Notes to FS, the Summary of Significant Accounting Policies. If that note doesn’t exist yet, a banner warns that the policies won’t print; the Owner or an Admin can click Add it to Notes to FS.
• Each policy shows whether it prints this year: “Always printed.”, “Printed — … has amounts this year.” or a reason it isn’t, and the list marks skipped ones NOT PRINTED.

Starting a firm’s policy library (Owner/Admin)

1. Open the Template Library tab.
2. Click + Add default policies. This adds the standard PFRS for SMEs policies your firm doesn’t have yet (and adds the Summary of Significant Accounting Policies note to Notes to FS if it’s missing).
3. Review the wording of each policy before issuing statements.

Print conditions (Owner/Admin)

A policy template can be limited so it prints only where it’s relevant. Conditions apply firm-wide, to every company and year:

Click Save print condition after changing them.

Financial Reports

Sidebar → Reporting → Financial Reports. Shows the statements for the company and year in the “Working on” bar, with comparative figures for the prior year. Everything is computed from the adjusted trial balance — nothing on this page is typed in, except custom cash flow lines.

Tabs

The Notes column on the Balance Sheet and Income Statement shows the note number of each account linked to a note.

If no prior fiscal year exists in StatLedgr, the comparative figures come from this year’s beginning balances (the page says so).

Reconciling the cash flow

The cash flow is derived from the year’s changes in each account. If the computed ending cash doesn’t match the books, you’ll see “⚠ Unreconciled difference — add adjusting lines below until this reaches zero”. For items the books can’t derive (actual disposal proceeds, loan drawdowns):

1. On the Cash Flow tab, find Add custom line.
2. Pick the section (Operating, Investing or Financing), type a label (e.g. “Proceeds from sale of equipment”) and an amount — positive for an inflow, negative for an outflow.
3. Click Add. Repeat until the difference reaches zero. Remove a line with its red ×.

Printing

At the top right:

• Print settings — paper size, margins, font, page numbers and negative-number style for every printout (in Company Setup).
• Print — prints the statement on screen.
• Export All — FS Package — opens the FS Package page.

FS Package

Financial Reports → Export All — FS Package. Assembles the complete, ready-to-sign set of financial statements for the year, one section per page, and prints it — use your browser’s print dialog to save it as a PDF.

The setup bar

Above the package (screen only). Each field saves when you click away:

At the end of the bar: Print settings and Print / Save as PDF.

What the package contains, in order

Every statement page ends with “(See accompanying Notes to Financial Statements)”.

Warnings to clear before printing

• “⚠ No signing officers — add the … under Company Setup → Officers.”
• “⚠ No signatory selected — choose the compiling CPA in the bar above.”
• “⚠ An external auditor is set for this year, but the compilation report still prints” — turn the compilation report off in Print settings for audited statements.
• Cash flow warnings (shown on screen only) — reconcile on the Financial Reports → Cash Flow tab.

Turning the front pages on or off

The cover, SMR and compilation report are switched on or off for the whole firm in Print settings (all on by default). A page that is off shows on screen as “— not printed (turned off in Print settings)”.

Rewording the front pages (Owner/Admin)

Above each front page’s text, a status shows Standard wording, Firm wording or Firm wording (carried from FY YYYY).

1. Click Edit text above the page.
2. Rewrite the text in the editor. Use placeholders so the text stays correct in later years — they are filled in when printed.
3. Click Save text. Your wording is used for this year and carried into later years until you change it.

Reset to standard goes back to the standard wording for this year and the years after it (saving blank text does the same). Only the wording can be changed — signature lines, the jurat and the CPA details are always generated. A finalized year’s package can no longer be edited.

Reviews

Before Staff can print a year’s statements, the firm Owner or an Admin reviews and approves it. The review actions are on the review bar at the right of the “Working on” bar on every work page; Sidebar → Reporting → Reviews lists the submissions.

Fiscal year statuses

Submitting a year (anyone who encodes)

1. When the year is done, click Submit for review in the review bar.
2. Optionally write a Note for the reviewer, then click Submit. The year is locked while it’s reviewed.
3. Changed your mind? The submitter can click Withdraw — the year opens for editing again.

Reviewing (Owner/Admin)

1. Open Reviews (or the notification you receive). The Awaiting review tab lists pending years; click Review to open that year’s Financial Reports.
2. Check the figures, then in the review bar choose:
   • Approve — stays locked and is cleared for printing (optional comment).
   • Request changes — back to Open with your note (required) of what needs to change.
   • Reject — back to Open with your reason (required).

The submitter is notified either way; a returned year shows “Changes requested by …” or “Rejected by …” with the note in the review bar. To edit an approved year, the Owner or an Admin clicks Reopen — its approval is withdrawn and Staff can’t print until it’s approved again.

Closing and finalizing (Owner/Admin)

In Company Setup → Fiscal Years, each year has buttons for its status: Open — Submit for review, Close; Approved — Reopen, Close; Closed — Reopen, Finalize.

Team

Sidebar → Firm → Team (Owner and Admins). The firm’s members and the invitation codes that bring new ones in.

Inviting someone

1. Under NEW INVITATION, choose the role — Owner, Admin or Staff (you can’t invite above your own role).
2. Optionally lock the code to one email address with Restrict to email (optional), and set how many days it lasts (1–30, default 7).
3. Click Generate invitation. The link is shown only once — click Copy link and send it to the person.
4. They open the link (or enter the code on Join an existing firm), create their account and join with that role. Someone who already has an account signs in and uses Join a firm from the firm picker.
5. For a Staff member, choose their companies once they’ve joined — until then they see none.

The Invitations table lists every code with its status (PENDING, ACCEPTED, REVOKED) and expiry; Revoke cancels a pending one. Each code works once. Members plus pending invitations count toward your plan’s team seats.

Choosing the companies a Staff member works on

A Staff member sees only the companies assigned to them. Owners and Admins always see every company, so the button appears on Staff rows only. This is the quickest way to set up a member who handles several clients.

1. In the Members table, click Companies (N) on the Staff member’s row — N is how many they have now. A checklist of all the firm’s companies opens under the row, with their current ones ticked.
2. Tick the companies they’ll handle and untick the ones they no longer do. Select all and Clear change many at once; with more than 8 companies, type in Filter companies… to narrow the list (the buttons then apply to what’s shown). The count shows “N of M selected”.
3. Click Save (or Cancel to leave everything as it was). The member gets one notification listing what changed, and each company’s change is recorded in the Audit Log.

• Unticking a company removes their access right away — the company disappears from their “Working on” list. Nothing they encoded is lost.
• Newly ticked companies give company role STAFF. A company they already had keeps its role; a role other than STAFF shows as a small chip beside the name (change it in Company Setup).

Managing members

The Members table shows each person’s name, email, firm role and status. For members at or below your role:

• Reset password — issues a temporary password, shown only once. Share it through a secure channel; they must set their own the next time they sign in, and are signed out everywhere. (Not available for someone who also belongs to another firm — they use Forgot password.)
• Deactivate / Reactivate — removes or restores their access to this firm only; their account and other firms aren’t affected.

Billing

Sidebar → Firm → Billing (Owner only). You pay once per fiscal year. Paying for a fiscal year unlocks encoding for that year across all your client companies. Your plan sets how many companies are included and how many team members you can have.

Plans

Each plan card (Free Trial, Starter, Practice, Firm) shows its price per fiscal year, the companies it includes and the price of each extra company, team seats and audit log history. Your plan is marked CURRENT. Every paid plan has every feature; they differ only in size.

Adding a fiscal year

1. Under FISCAL YEARS, enter the year.
2. Choose how to pay: Pay online — GCash / Maya / Card / Bank or Bank transfer / Over-the-counter.
3. Click the button:
   • Proceed to Secure Checkout — you’re taken to the payment provider’s secure page (card and wallet details never touch StatLedgr). The year activates as soon as the payment is confirmed, usually within seconds.
   • Create Invoice — an invoice is created; pay by bank transfer or over the counter, and the StatLedgr team activates the year after verifying the deposit.
   • Activate fiscal year (free) — on a free plan, it activates immediately.

The price shown under the button is itemized: the plan’s price, plus each active company beyond the plan’s included ones at its extra-company price. Early bird: pay for a fiscal year before 1 January after it — e.g. fiscal year 2026 before 1 January 2027 — and it’s 15% off.

Once active, a fiscal year is created for every company (and for companies you add later). You’re notified when a payment is received.

Adding companies

The COMPANIES card shows the slots used against your limit (included + added). When it’s full, adding a company in Company Setup says so. To add room:

1. Enter how many companies to add next to Add — the price for your latest active fiscal year shows beside it.
2. Choose how to pay, then click Proceed to Secure Checkout or Create Invoice.
3. The slots are added once the payment is confirmed; then add the companies from Company Setup.

If another plan would cost less for that many companies, the card says so — switch plan instead. Extra companies last for the fiscal year they’re bought for; each new fiscal year is priced for the companies you have then.

Changing plan

Click Switch to … on a plan card:

• Upgrading re-prices your latest active fiscal year on the new plan — its price plus any companies beyond what it includes — less what you already paid for that year. Pay the difference (online or by invoice) — the plan switches once it’s paid.
• Nothing to pay (a downgrade, or no active year): the switch is immediate with Confirm switch. No refunds; existing companies and members are kept, but adding more follows the new plan’s limits.

Payment History

Every invoice: year, what it’s for, amount, method, reference, status (PENDING, PAID, FAILED, REFUNDED) and date. A pending invoice has Pay now (online) and Void.

Audit Log

Sidebar → Firm → Audit Log (Owner and Admins). Every data change, plus report printing and exporting, across all your companies.

Filter by From and To date (default: the last 7 days), User, Company, Fiscal year and Action (Create, Update, Delete, Print, Export, Login, Logout) — the list updates as you change them. Each row shows when, who, the action, the details, the company, the year and the IP address, 50 per page.

How far back the log goes depends on your plan; older entries are removed automatically.

Support

Sidebar → Account → Support (paid plans). Report a problem to the StatLedgr team. Owners and Admins see all of the firm’s tickets; Staff see their own.

1. Click + New ticket, enter a Subject and describe the issue, then Submit.
2. Click a ticket to open its conversation; type in Write a reply… and click Reply.
3. You’re notified when the StatLedgr team replies or changes the status.

Profile

Sidebar → Account → Profile. Your own account.

• ACCOUNT INFO — your Full name and Email address; click Save changes.
• CHANGE PASSWORD — Current password, New password and Confirm new password (at least 8 characters, with an uppercase letter and a number); click Update password.
• ACCOUNT DETAILS — your status, current firm, role in the firm and member-since date.

A. Who can do what

B. Troubleshooting

C. Glossary